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Controller

Reports To: CFO  Positions Supervised: Accounting Staff and/or Volunteer  Hours: 8:30 am to 5:00 pm Monday–Friday; other as required

Job Summary: The Controller is responsible for accounting operations of the Food Bank and subsidiary in order to  manage the production of periodic financial reports, maintenance of an adequate system of accounting records within the accounting platform and a comprehensive set of controls and budgets designed to manage restricted grant funding and enhance the accuracy of the company's reported financial results, to ensure that reported results comply with generally accepted accounting principles and reporting standards.

Responsibilities:

  • Work with CFO to prepare schedules and reconciliations for the annual audit.
  • Assist CFO in preparation of annual operating budget as well as multi-year forecasts. 
  • Maintain/update the chart of accounts in accounting platform (Ceres) and perform necessary financial reporting updates. 
  • Update accounting policies/procedures and develop standard operating procedures for the departments.
  • Prepare monthly financial statements including income statement, balance sheet, and management reports for food bank and subsidiary company.
  • Post monthly journal entries, reconciliation of cash, balance sheet and intercompany accounts, preparation of appropriate documentation/supporting schedules.
  • Maintain all subsidiary schedules of balance sheet accounts including fixed assets, prepaid expenses, etc.
  • Conduct account analysis and reconciliation including tracking and reporting of restricted funding.
  • Engage with departments to prepare budgets for Federal, State, and local government grants; prepare and submit invoices (including appropriate backup data).
  • Oversee accounts payable process including preparation and processing of vendor invoices, review of invoice coding and authorization, and posting and distributing of checks, ACHs and credit card payments and facilitate 1099 and 1099-INT reporting processes.
  • Verify and code and deposit log sheets, enter into Ceres; file deposit checks, copies, log sheets and reports, verify deposit entries to bank statement; reconcile donations monthly to Development Department.
  • Maintain positive interpersonal relationships with donors, volunteers, agency representatives, visitors, management, staff and board of directors.
  • Develop and manage direct reports.
  • Other duties as assigned.

Qualifications:

  • Minimum Bachelor's in accounting, business administration, finance or closely related field.
  • Minimum 7 years accounting or financial management experience in a senior role.  Nonprofit experience a plus.
  • Excellent financial management and accounting skills and experience.
  • Strong problem solving, negotiation and conflict resolving skills.
  • Proficiency in Microsoft Office and Accounting Systems.
  • Excellent customer service and communication skills (oral and written). 
  • Must be able to contribute to a positive work environment with a commitment to social justice
  • Must have a valid Driver’s License.

To apply, send resume and cover letter to HR, 3865 S. Perkins Rd. Memphis, TN 38118, or download an Application Form and return it completed to the email address: HR@midsouthfoodbank.org

Chief Financial Officer

Reports To: President & CEO  Positions Supervised: Staff Accountant, Human Resources Manager  Hours: 8:30 am to 5:00 pm Monday – Friday; Other as required

Job Summary:  Reporting to the CEO, the Chief Financial Officer (CFO) will lead the Mid-South Food Bank’s financial policy and direction while partnering with the Board and staff to execute the organization’s overall strategy. S/he will lead all financial administration, business planning and budgeting. The CFO will work closely with the finance committee of the Board of Directors. The CFO will lead the Mid-South Food Bank’s finance, human resources (HR), and information technology (IT).

Specific responsibilities include:

Strategy

  • Partner with the CEO, COO, & CDO on all operational and strategic issues; provide recommendations based on financial analysis and projections, cost identification and allocation and revenue/expense analysis.
  • Participate in the ongoing strategic planning process.
  • Oversee long-term budgetary planning and cost management.
  • Engage the Chief Development Officer to align financial management with short- and long-term goals, financial planning and projections.
  • Engage the finance committee around issues, trends and changes in the operating model.

Financial and Operational Management

  • Lead the budgeting process and oversee the implementation of budgets, both operational and capital expenditure.
  • Present operational metrics both internally and externally.
  • Ensure that finance staff and database manager maintain financial record systems in accordance with Generally Accepted Accounting Principles, and monitor the use of all funds.
  • Prepare and communicate quarterly and annual financial statements for senior leadership, finance committee and Board of Directors.
  • Oversee and evaluate all inventory management in Ceres, including all USDA, donated and purchased food; including periodic preparation of funding available for food and other grant purchases.
  • Manage cash flow and forecasting; direct all financial, project-based, donor database and departmental accounting.
  • Coordinate all audit activities and form 990s for Mid-South Food Bank and its subsidiary company -Feeding The Need.
  • Evaluate and oversee all benefits negotiations.
  • Oversee and monitor the financial reporting and metrics for grantees on a quarterly basis.
  • Recommend improvements to the systems in place for finance, HR and IT and manage the systems going forward.

Team Management

  • Develop and manage direct staff
  • Engage other members of the team to facilitate collaboration that ensures that all financial, IT, and HR solutions positively support Mid-South Food Bank’s evolving strategy.

Qualifications:

The CFO will be a leader with at least 10 years of broad finance experience, including gathering and evaluating finances and making recommendations to senior leadership. S/he will have ideally have experience managing finance (accounting, budgeting, control, and reporting), HR, and IT for a mid-size nonprofit (minimum budget of $4MM).

The CFO will have the following experience and attributes:

  • A minimum of a BS and CPA/CMA; MBA a plus.
  • Evidence of being a proactive partner to the chief executive. If coming from the for-profit world, nonprofit board experience preferred.
  • Demonstrated excellence in managing finance, accounting, budgeting, control, and reporting.
  • Skill in examining, developing, reengineering, and recommending financial, HR, and technology policies and procedures.
  • Strong analytical skills and experience interpreting a strategic vision into an operational model.
  • A collaborative and flexible style, with a strong service mentality. Needs to be seen as a team player who is committed to lifelong learning.
  • A hands-on manager with integrity and a desire to work in a dynamic, mission-driven environment.
  • An effective communicator, with strong oral and written skills.
  • Strong commitment to developing team members.
  • Must have a valid Driver’s License.

To apply, stop by the office at 3865 S. Perkins Rd. Memphis, TN 38118 during the hours of 8:30 a.m.-5 p.m. Monday thru Friday. Or, send resume and cover letter to the address above or email HR@midsouthfoodbank.org

Executive Assistant

Reports To: President  & CEO and Chief Development Officer (CDO)  Hours: 8:00 a.m. – 4:30 p.m. Mon–Fri; Some overtime as needed

Job Summary:

  • Perform advanced level administrative functions in support of executives
  • Maintain board documents/files and board room equipment and shared calendar
  • Maintain the executive business appointment schedule, schedule meetings and assist with meeting preparation

Key Accountabilities

  • Demonstrate confidentiality of sensitive information and operate at the highest ethical standard. 
  • Greet visitors, answer and route telephone calls for CEO and CDO as needed.  Serve as back-up for receptionist at front desk.
  • Maintain board of directors contact list, board information packets, board files, attend board meetings and record or take notes and type up minutes. Set up board meetings including any A/V or conference call equipment.
  • Responsible for booking MSFB community meeting rooms, board room and internal conference room.  Maintain meeting room calendar in Outlook.
  • Prepare correspondence, memos, reports as needed for CEO and CDO.
  • Manage CEO and CDO time and calendars through efficient scheduling of internal and external meetings, conferences and other travel. 
  • Supervise office volunteers
  • Maintain staff list and distribute employee mail
  • Maintain positive interpersonal relationships with donors, volunteers, agency representatives, visitors, management, staff and board of directors.
  • Coordinate activities and initiatives that support MSFB team
  • Other duties as assigned.

Competencies

  • Demonstrate outstanding people leadership skills.  Build trust with all colleagues; model ideal behaviors
  • Dedicated to meeting the expectations and requirements of internal and external clients.
  • Works in a well-planned and organized manner; maintains two-way dialogue with others on work and results; is a clear communicator.

Knowledge and Experience:

  • Two years of college plus minimum 2 years clerical experience, including multi-line telephone.  5+ years high level clerical experience in lieu of college acceptable.
  • Computer skills including advanced proficiency in Outlook, Powerpoint, Microsoft Word and Excel, including mail merge feature
  • Ability to use standard office equipment.
  • Functional and technical knowledge and skill to do the job at a high level of accomplishment
  • Organized, motivated self-starter who can anticipate needs and handle multiple tasks in a fast-paced environment under pressure-sensitive situations.
  • Ability to maintain accurate records and files.
  • Excellent verbal, written, and interpersonal communication skills.
  • Professional and pleasant demeanor with all internal and external contacts.
  • Ability to type 50 words per minute.
  • Must have a valid driver’s License.

To apply, stop by the office at 3865 S. Perkins Rd. Memphis, TN 38118 during the hours of 8:30 a.m.-5 p.m. Monday thru Friday. Or, send resume and cover letter to the address above or email HR@midsouthfoodbank.org

Truck Driver

Reports To: Transportation Manager  Positions Supervised: None  FLSA: Non-exempt  Hours: 7 a.m. – 3:30 p.m.  Mon –Fri, other hours as needed

Job Summary: Safely operate Mid-South Food Bank vehicles. Safely load, transport, and unload or assist in unloading food and related product. Maintain working relationships with food donor representatives. 

Responsibilities:

  • Operate Mid-South Food Bank vehicles to pick up and deliver products.  Ensure truck is properly loaded, secured and within weight limits.
  • Inspect and verify the contents of inventory loads against shipping papers
  • Inspect and maintain vehicle supplies and equipment, such as gas, oil, water, tires, lights, and brakes in order to ensure that vehicles are in proper working order and report any mechanical problems encountered with vehicles
  • Follow a schedule of pick-up and delivery; maintain record of pick-up and delivery activities, as well as other records such as mileage, logs, and equipment.
  • Report delays, accidents or other traffic and transportation situations to supervisor using mobile telephones
  • Maintain records such as vehicle logs, records of cargo, or billing statements in accordance with regulations
  • Assist in receipting donated product
  • Load and unload trucks by hand, pallet jack, or forklift; or assist in loading and unloading of special or large quantities of product.
  • Accurately pull order for pickup and delivery
  • Provide assistance as needed to maintain orderly and clean work area in compliance with Mid-South Food Bank’s safety and sanitation policies; ensure that the warehouse facility meets the Feeding America and Memphis and Shelby County Health Department guidelines by assisting in daily cleaning as well as the maintenance of the outside perimeters
  • Maintain working relationships that ensure the success of Mid-South Food Bank programs.  This includes maintaining positive interpersonal relationships with donors, volunteers, agency representatives, Food Bank management and staff
  • Comply with specialized regulations, such as US Department of Transportation regulations.
  • Other duties as assigned

Qualifications:

  • High school diploma or equivalent; commercial drivers license (CDL) required
  • Two years experience driving a truck in all weather conditions.
  • Good verbal and written communication skills
  • Demonstrated attention to detail, knowledge of good record keeping procedures and the ability to maintain accurate and legible records and current files
  • Ability to work independently and as part of a team.
  • Ability to read maps, speak clearly over phones and radios and follow written and verbal geographic directions
  • Ability to operate a forklift and a manual or powered pallet jack, forklift certification a plus
  • Ability to lift a minimum of  75 pounds
  • Ability to successfully complete a Safe Food Handling Course
  • Ability to establish and maintain effective working relationships with donors, volunteers, agencies and other Food Bank staff
  • Acceptance of philosophy of food banking

Working Conditions:

Depending on the route the driver may operate the vehicle in moving freeway traffic or through congested surface streets.  Work is performed in weather that may make driving hazardous.

The driver may be exposed to other hazardous conditions, such as doing field repairs, climbing and descending from a high truck, etc.

The driver’s back, legs, arms and hands have increased exposure to stress due to extended sitting for long times and vehicle vibrations.  The driver’s eyes have increased exposure to stress due to driving when there is inadequate illumination or in direct sunlight.  The driver is exposed to exhaust fumes when standing near a running vehicle.

May push and pull pallets up to 2,000 pounds while operating pallet jack.  May lift, move and carry objects up to 75 pounds.

MSFB Mission: We change lives by eliminating hunger in the Mid-South.

MSFB Vision Hunger to Hope

MSFB Values: Accountability, Collaboration, Dignity & Respect, Diversity, Innovation, Integrity, Passion, Service, Stewardship, Urgency

To apply, stop by the office at 3865 S. Perkins Rd. Memphis, TN 38118 during the hours of 8:30 a.m.-5 p.m. Monday thru Friday. Or, download an Application Form and return it completed to the email address: HR@midsouthfoodbank.org