Careers

Grant Coordinator

Reports to: Grant Development Manager Status: Full-Time FLSA: Exempt Hours: M-F 8:30am - 5:00pm (other times as needed) Revision Date: January 9, 2023

Job Summary: The Grant Coordinator will work closely with the Grant Development Manager and Development Department to ensure the integrity of the grant and related tasks. The Grant Coordinator will be responsible for researching future grants and coordinating the grant application process. The Grant Coordinator will learn and work in Mid-South Food Bank (MSFB) donor and foundation databases. The Grants Coordinator will be responsible for the completion of grants management tasks as well as ensuring the smooth functioning of the administrative and office systems.  Apply knowledge of fundraising methods and plans to reach income goals.  Collaborate with team members in MSFB to assist our key stakeholders.

Responsibilities:

The Grant Coordinator’s duties will include, but are not limited to:

  • Excellent written communication skills.
  • Being able to understand and execute complex instructions.
  • Outstanding computer skills.
  • Displaying adherence to the organization’s mission.
  • Responsible for researching and collecting data for each grant.
  • Develops and maintains a proposal calendar.
  • Maintain grant information in the database and other systems as directed by Grants Development Manager
  • Coordinate and follow ups on the progress of submitted proposals.
  • Conduct prospect research to identify, cultivate and solicit new grants
  • Participate in grant team meetings and professional development opportunities to stay up-to-date on developments in the field and compliance requirements;
  • Perform other duties as assigned.

Qualifications:

  • Bachelor’s degree in English, Journalism, Communications or Marketing preferred but not required.
  • At least 1-year experience with grants and administrative support.
  • Nonprofit experience and/or experience in philanthropy a plus.
  • Proficient with MS Office Word and Excel.
  • Excellent knowledge of fundraising information sources.
  • Excellent communication skills, both verbal and written.
  • Strong people skills.
  • Excellent organizational skills.
  • Ability to meet deadlines.
  • Top-shelf research skills.

MSFB Mission

We change lives by eliminating hunger in the Mid-South

MSFB Vision

Hunger to Hope

MSFB Values

Accountability                  Collaboration              Dignity & Respect                  Diversity

Innovation                         Integrity                      Passion                                    Service

Stewardship                      Urgency

To apply, stop by the office at 3865 S. Perkins Rd. Memphis, TN 38118 Monday - Friday from 8:30 a.m.- 5:00 p.m. Or, download an Application Form and return it completed to the email address: HR@midsouthfoodbank.org. If you are having issues downloading the application, please call us at 901-527-0841. 

 

Procurement Specialist


Reports To: Chief Operations Officer  Status: Full-Time  FLSA: Exempt  Salary Plan: Administration  Hours: M-F 8:00am -5:00pm (weekends as needed)   Revision Date: January 4, 2023 

 

The Procurement Specialist is responsible for the day-to-day strategic management of several key direct purchasing categories to achieve the best value at the lowest cost consistent with considerations of quality, reliability of the source, risk to the business, and urgency of need. This position requires collaboration with internal and external customers to find the best value and the most cost-savings for the organization. This position is responsible for supporting the operations team and providing customer service for our customers by building and maintaining vendor and customer relationships that can improve overall efficiency and streamline the purchasing process throughout the organization. In addition, this position is responsible for researching, writing, reviewing, and evaluating bids, proposals for content, and agreement to specifications. The Procurement Specialist recommends new or improved procurement procedures to ensure the efficiency of operations. Proactively monitor internal user requests by prioritizing, organizing, providing support, resolving, and assisting users in their needs while utilizing procurement systems such as the Ceres, SmartSheet (procurement ticketing system), and other programs.

ESSENTIAL JOB FUNCTIONS:

  1. Build and establish new relationships with suppliers such as, but not limited to: brokers, distributors, growers, manufacturers, retailers, vendors, wholesalers, etc. to ensure timely delivery of products.
  2. Conduct routine supplier reviews to ensure that suppliers are effectively managed and driven to continuously improve their performance and costs.
  3. Develop and communicate supplier performance metrics to the COO in the scope of categories managed and savings achieved.
  4. Prepare, review, organize, and evaluate all necessary communications and documents related to bids and RFPs/IFQs
  5. Find innovative ways to support the Mid-South Food Bank (MSFB) and implement cost-saving by cost comparisons, request quotes, and making recommendations.
  6. Collect and maintain records for all purchases completed by the Food Sourcing department and other departments for compliance/audits.
  7. Build and foster relationships with MSFB vendors. Research and evaluate prospective suppliers and increase supplier diversity to service emerging needs.
  8. Track spending on restricted grants and work with accounting on coding when necessary.
  9. Troubleshoot and resolve complex problems and issues between suppliers regarding delivery and quality of goods or services received.
  10. Work with the COO to determine and set performance standards for suppliers in agreement with procurement policy and procedures. Monitor and report Key Performance Indicators (KPIs).
  11. Implement quarterly meetings with partners and departments to gain a better insight into purchases throughout the year.
  12. Continually update and maintain approved supplier vendor cards in Ceres, SmartSheet, and other programs with information such as qualifications, delivery times, product ranges, etc.
  13. Work with suppliers to acquire special/discount pricing/ opportunity buys.
  14. Analyze industry and demand trends and support procurement management with the development and implementation of sourcing strategies.
  15. Forecast needs for programs by attending quarterly program meetings, and checking historical pricing and previous purchases.
  16. Educate suppliers on our needs and what to expect quarterly.
  17. Follow and promote MSFB’s procurement policy and procedures with internal departments

QUALIFICATIONS: 

Education/Experience:

  • Bachelor's degree in disciplines such as business administration, economics, engineering, marketing, or supply chain management
  • 1-3 years of experience

Certificates, Licenses, and Registrations:

  • Certified Purchasing Professional (CPP) Certification preferred
  • ServSafe Certified preferred or other Food Handlers Certification

Special Knowledge/Skills/Abilities:

  • Excellent communication and negotiation skills
  • MS Office Suite
  • Ability to plan, delegate and evaluate progress
  • Must have strong problem-solving skills
  • Excellent written and verbal communication skills
  • Highly developed attention to detail
  • Ability to work in a fast-paced environment

COMPLIANCE:

Carries out responsibilities in accordance with MSDHS, TFAP, TNDA, USDA, state and federal laws, and MSFB policies.

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions. 

(For optimum performance, the jobholder in this position would be expected to demonstrate appropriate knowledge, skills, and abilities in the listed areas.)

COMPETENCIES: 

  • Action-Oriented           
  • Customer Focus          
  • Drives Results           
  • Collaborates
  • Courage 
  • Interpersonal Savvy         
  • Being Resilient      
  • Optimizes Work Processes 
  • Innovation 
  • Decision Quality                   
  • Self-Development 
  • Communicates Effectively *Is legally able to work in the United States.

    To apply, stop by the office at 3865 S. Perkins Rd. Memphis, TN 38118 Monday - Friday from 8:30 a.m.- 5:00 p.m. Or, download an Application Form and return it completed to the email address: HR@midsouthfoodbank.org. If you are having issues downloading the application, please call us at 901-527-0841. 

Director of Development and Marketing

Job Title: Director of Development and Marketing Reports To: Chief Development Officer Position Supervised: Grant Writer, Marketing &Communications Manager, Funds Development Manager Status: Full-Time FLSA: Exempt Hours: 8:30 a.m. – 5:00 p.m. Monday – Friday

Job Summary:  Director of Development and Marketing works closely with the Chief Executive Officer (CEO) Chief Development Officer (CDO) to develop and implement a strategy for corporate and major gift relationship management (manage, nurture, upgrade) to meet short and long-term goals of the organization.  The primary objective is to increase financial donations to the Mid- South Food Bank and develop long-term relationships built on a firm understanding of donors’ interests, passions, and values.  Build and manage the brand identity and all aspects of marketing and communications across the Mid-South Food Bank’s (MSFB) service area to raise awareness of the charity and its programs through the Mid-South area.

A successful candidate must be passionate about our mission and the families we serve.  Also work with a variety of volunteers, including board members, who support and help the organization, and will be sensitive to the needs of passions of a diverse staff.

Responsibilities:

Cultivation and Stewardship

  • Manage all aspects of the major gifts program for Mid-South Food Bank, including solicitation of new donations and supervising annual gifts of $5,000 or more from all financial supporters of the Mid- South Food Bank.
  • Diligent with appropriate follow-up and follow-through.
  • Write clearly and concisely, using multiple platforms to reach diverse audiences, effective public speaker and presenter.
  • Create an annual comprehensive development plan, in collaboration with the CEO, with targeted goals, objectives, methods, quantifiable outcomes which will achieve budgeted goals.
  • Manage, with the exception of the direct mail program, donations and gifts of less than $5,000 to include solicitation of new donations and upgrading current donors to the major gift category.  The activity relating to these under $5,000 donations should comprise approximately 15% of the time.
  • Convey the energy, meaning, and importance of MSFB’s mission and work.
  • Establish and maintain a donor cultivation cycle and gift stewardship program to ensure that new major donors are developed, have opportunities to increase their level of support annually and enjoy a close relationship with the Mid-South Food Bank.
  • Develop strategic funding requests based on immediate and long-term funding goals of the organization for high net worth individuals and corporations as appropriate.
  • Responsible for researching, cultivating, soliciting, and closing major gifts and for equipping and prompting the CEO and CDO in the relationship management process for individual major gift donors including conducting prospect solicitation briefings with CEO and CDO.
  • Supervise research and produce grant applications as appropriate.  Partner with the Grant Manager and maintain a calendar of grant and report deadlines and respond as required.  Establish and track annual development expectations for prospecting, grant attainment, grant compliance, as well as, tracking grants to ensure replacement funding.

 

Marketing and Public Relations

  • Manage a strong communications/public relations program that will result in increased support and raised community awareness. Ensure the Food Bank’s website is maintained i.e., design, content, and updates/revisions.
  • Ensure the development and implementation of communications strategies l(adapting existing strategies) to ensure regular stewardship of donors. This includes thank-you campaigns, newsletters, email blasts, as well as new ideas for how we can keep donors (prospects) informed.
  • Oversee events and community campaigns; including maintaining a predetermined ROI and goal for each fiscal year. Ensure the planning and implementation of funding campaigns, events, and activities. Provide a comprehensive overview of the community relations program and results on an annual basis
  • Oversee the direct mail program.
  • Activate constituents to respond to any federal, state, county, or local legislation that addresses food security
  • Protect the Food Bank’s image by ensuring all forms of internal and external communication are consistent with mission and vision. Coordinate the production of materials i.e., annual reports, newsletters, brochures, advertisements, signs, posters, displays, etc.
  • Initiate or is directed by the CEO or CDO to perform additional duties or tasks to support the mission.

Monitoring and Reporting

  • Monitor weekly, monthly, quarterly and annual activity to achieve gift revenue goals.
  • Prepare and submit accurate and timely monthly activity reports to senior leadership.
  • Work within the assigned database and maintain accurate, complete, and timely donor records.

Qualifications:

  • Bachelor’s degree
  • 5-7 years of nonprofit fundraising experience, development, major gift experience preferred;
  • Demonstrated ability to think strategically and creatively;
  • Results-oriented and strong attention to follow-through;
  • Ability to multi-task, meet deadlines, and work with minimal supervision;
  • Strong writing and oral communication skills; comfortable with diverse groups of people;
  • Microsoft Office Suite computer skills;
  • Experience with constituent relationship management system;
  • Attention to detail and strong project management skills;
  • Strong sense of customer service and demonstrate the ability to respond with urgency to the needs and requests of others, internally and externally, and ensure a high degree of responsiveness to all donors without regard to their giving level;
  • Ability to work as part of a team;
  • Professional attitude and appearance;
  • Willingness and ability to adjust to changing conditions or priorities;
  • Take the initiative to identify and act on problems and lead by example. Consistently make decisions that resolve problems.

To apply, stop by the office at 3865 S. Perkins Rd. Memphis, TN 38118 Monday - Friday from 8:30 a.m.- 5:00 p.m. Or, download an Application Form and return it completed to the email address: HR@midsouthfoodbank.org. If you are having issues downloading the application, please call us at 901-527-0841. 

 

Warehouse Worker

Job Title: Warehouse Worker Reports To: Distribution Warehouse Manager Positions Supervised:  None Status: Full-Time FLSA: Non-Exempt Hours: 7:00 a.m. – 3:30 p.m Monday – Friday

Responsibilities:

  • Receive, inspect and properly weigh and/or count all incoming products
  • Accurately pull orders for pickup and delivery
  • Load delivery orders and unload shipments as needed
  • Maintain orderly and clean work area in compliance with Food Bank safety and sanitation policies; ensure that the warehouse facility meets Memphis and Shelby County Health Department guidelines by assisting in daily cleaning as well as the maintenance of the outside perimeters
  • Maintain working relationships that ensure the success of Food Bank programs.  This includes maintaining positive interpersonal relationships with donors, volunteers, agency representatives, Food Bank management, and staff
  • Other duties as assigned

Qualifications:

  • High school diploma or equivalent
  • Good verbal and written communication skills
  • Ability to operate a forklift and a manual or powered pallet jack, forklift certification a plus
  • Demonstrated attention to detail, knowledge of good record-keeping procedures, and the ability to maintain accurate and legible records and current files
  • Prior warehouse, production, food service experience preferred
  • Ability to lift a minimum of 50 pounds
    Ability to successfully complete a Safe Food Handling Course
  • Ability to work well with donor, volunteers, agency representatives, volunteers, senior aides and other Food Bank staff
  • Acceptance of philosophy of food banking.

To apply, stop by the office at 3865 S. Perkins Rd. Memphis, TN 38118 Monday - Friday from 8:30 a.m.- 5:00 p.m. Or, download an Application Form and return it completed to the email address: HR@midsouthfoodbank.org. If you are having issues downloading the application, please call us at 901-527-0841. 

 

TRUCK DRIVER

Reports To: Transportation Manager FLSA: Non-exempt  Hours: 7 a.m. – 3:30 p.m.  Mon –Fri, other hours as needed

Job Summary:
Safely operate Mid-South Food Bank vehicles. Safely load, transport, and unload or assist in unloading food and related product. Maintain working relationships with food donor representatives. 

Responsibilities:

  • Operate Mid-South Food Bank vehicles to pick up and deliver products.  Ensure truck is properly loaded, secured and within weight limits.
  • Inspect and verify the contents of inventory loads against shipping papers
  • Inspect and maintain vehicle supplies and equipment, such as gas, oil, water, tires, lights, and brakes in order to ensure that vehicles are in proper working order and report any mechanical problems encountered with vehicles
  • Follow a schedule of pick-up and delivery; maintain a record of pick-up and delivery activities, as well as other records such as mileage, logs, and equipment.
  • Report delays, accidents, or other traffic and transportation situations to the supervisor using mobile telephones
  • Maintain records such as vehicle logs, records of cargo, or billing statements in accordance with regulations
  • Assist in receipting donated product
  • Load and unload trucks by hand, pallet jack, or forklift; or assist in loading and unloading of special or large quantities of product.
  • Accurately pull order for pickup and delivery
  • Provide assistance as needed to maintain orderly and clean work area in compliance with Mid-South Food Bank’s safety and sanitation policies; ensure that the warehouse facility meets the Feeding America and Memphis and Shelby County Health Department guidelines by assisting in daily cleaning as well as the maintenance of the outside perimeters
  • Maintain working relationships that ensure the success of Mid-South Food Bank programs.  This includes maintaining positive interpersonal relationships with donors, volunteers, agency representatives, Food Bank management, and staff
  • Comply with specialized regulations, such as US Department of Transportation regulations.
  • Other duties as assigned

Qualifications:

  • High school diploma or equivalent; commercial drivers license (CDL) required
  • Two years of experience driving a truck in all weather conditions.
  • Good verbal and written communication skills
  • Demonstrated attention to detail, knowledge of good record-keeping procedures, and the ability to maintain accurate and legible records and current files
  • Ability to work independently and as part of a team.
  • Ability to read maps, speak clearly over phones and radios, and follow written and verbal geographic directions
  • Ability to operate a forklift and a manual or powered pallet jack, forklift certification a plus
  • Ability to lift a minimum of  75 pounds
  • Ability to successfully complete a Safe Food Handling Course
  • Ability to establish and maintain effective working relationships with donors, volunteers, agencies, and other Food Bank staff
  • Acceptance of philosophy of food banking

Working Conditions:

Depending on the route the driver may operate the vehicle in moving freeway traffic or through congested surface streets.  Work is performed in weather that may make driving hazardous.

The driver may be exposed to other hazardous conditions, such as doing field repairs, climbing and descending from a high truck, etc.

The driver’s back, legs, arms, and hands have increased exposure to stress due to extended sitting for long times and vehicle vibrations.  The driver’s eyes have increased exposure to stress due to driving when there is inadequate illumination or in direct sunlight.  The driver is exposed to exhaust fumes when standing near a running vehicle.

May push and pull pallets up to 2,000 pounds while operating a pallet jack.  May lift, move, and carry objects up to 75 pounds.

To apply, stop by the office at 3865 S. Perkins Rd. Memphis, TN 38118 Monday - Friday from 8:30 a.m.- 5:00 p.m. Or, download an Application Form and return it completed to the email address: HR@midsouthfoodbank.org. If you are having issues downloading the application, please call us at 901-527-0841. 

Go Green Team Member

Reports to: Mobile Pantry Coordinator Positions Supervised: None Status: Full-Time FLSA: Non-Exempt Hours: Minimum 40 hrs. work week (Monday - Friday) Some overtime and Saturdays as needed. 

Purpose:

The Go Green Team Member is responsible for collaborating with Mid-South Food Bank Partner Agencies and other community organizations in high need areas that are not meeting fifty-percent of the network median. The Go Green Team Member will distribute fresh produce, frozen products and other close dated products to those in need by providing direct service to clients in an outdoor setting or in a large indoor space.

Responsibilites:

  • Work with Mobile Pantry Coordinator, Agency Partnership Manager, and Director of Agency Partnership & Program Services to establish and execute Go Green Mobile distributions and ensure efficient site selection and distribution practices.
  • Provide training to Mobile Pantry volunteers on proper safe food handling.
  • Maintain at all times volunteer, client, and food safety.
  • Provide excellent customer service to clients, volunteers, agencies, Food Bank staff etc. through courteous and respectable communications and interactions.

Qualifications:

  • High school diploma or equivalent.
  • Good verbal and written communication skills.
  • Ability to work independently with minimum supervision.
  • Ability to work in all weather conditions including rain, heat, cold, and snow.
  • Must be highly motivated and possess a positive attitude.
  • Ability to operate a manual or powered pallet jack.
  • Demonstrated attention to detail.
  • Prior warehouse, production, food service experience preferred.
  • Ability to lift a minimum of 50 pounds.
  • Ability to successfully complete a Safe Food Handling Course.
  • Ability to work well with donors, volunteers, agency representatives, senior aides and other Food Bank staff.
  • Must have a current valid Driver’s License and willingness to travel within Mid-South Food Bank’s 31 county service area.
  • Acceptance of philosophy of food banking.

To apply, stop by the office at 3865 S. Perkins Rd. Memphis, TN 38118 Monday - Friday from 8:30 a.m.- 5:00 p.m. Or, download an Application Form and return it completed to the email address: HR@midsouthfoodbank.org. If you are having issues downloading the application, please call us at 901-527-0841. 

 

Mid-South Food Bank is continually working towards becoming an organization that is reflective of the demographics of the areas we serve. We commit to celebrating diversity, ensuring inclusion, and prioritizing equity in our internal and external work. We believe diversity, inclusion, and equity are essential to our ability to serve our partner agencies and our clients well. Read our full commitment statement to diversity, equity, and inclusion here